Here’s How You Can Write The Best Thank You Email 

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If you had an event yesterday in your firm that went so well, then as a host, you are responsible for letting the attendees know how grateful you are to them. Of course, the best way to do it is to send them the Thank you mail! If you do so, it will show your appreciation, motivating them to attend the events in the future. But creating an email is not easy because you need to make it look good.

You need to ensure that you are creating an email that looks personal and professional. If you do not have any idea about how you can right the best one, then see it here. Here is a complete guide on how you can write the best thank you email and what things are essential that you need to include in it. 

Things you need to include

If you want to create the post-event thank you email to the attendees, then there are a few things that you should include in that mail. 

  • Subject Line

A subject line is quite an essential part of your email. Whether the recipient will open the email or not will depend on the subject line that is written. While adding the subject line, it is essential for you to keep it brief and to the point. It is the first thing that the receiver will read. That is why it should be meaningful and needs to be within 5-8 words. 

Before writing the mail, you should be clear about your intentions. You need to understand what you are writing in the mail, and you should write the subject line according to that only.

  • The recipient should be familiar with the name

A recipient should be familiar with the name; otherwise, your email may go to spam. You should make sure you have to avoid including a ‘no reply’ in the title only. There are reasons behind that, which are- first, people may not read it because they will not be able to reply. Second, that thank you will look more robotic. 

  • Body of content

The following essential thing you need to include in the thank you email is the email body. A person should ensure that they are making it short and sweet. One thing is clear to everyone that no one likes to read lengthy emails, and that is the reason people do stress about making their content short. 

 You need to write thank you for participation in the events. If you want, then there are several samples available online on different sites. You can read them out, and that will give a better idea about how you can write the email.

Tips for writing the thank you email

Look below to learn about some of the things that you should keep in mind while writing your thank you email.

  • Send it as soon as possible

If you are writing a thank you email, you need to ensure that you are writing it as soon as possible. Do not delay! If you write the email after a month, then there will be no use for that, and people may not even remember why you are thanking them. On the other hand, not sending the email just after the event may even hurt the attendees’ feelings, and they may not feel motivated. 

  • Be positive

A thank you email is all about expressing gratitude, but you should not get overboard. People often write a thank you email insincere or unprofessional, and that can become a problem. That is why you need to ensure that you are writing a positive email but are sincere and do not lie. 

  • Personalize each email

Personalizing each thank you email that you send crucial because it will show them that you appreciate them for their work. If you send them a thank you note that will mean something to them; you can add the specific things they did at the event and other things. You should not just copy-paste it online; it needs to have a personal touch but not so personal. Ensure that you are writing the person’s name to tell them that the email is specially written for them. 

  • Keep it brief

No one likes to read a long note. That is why you should keep in mind that while writing the email, you must keep it brief and short. Ensure you are not keeping your note longer than a couple of precise paragraphs. But you ensure that the things you are writing to them must be true and make sense. It should be meaningful and not copy-pasted from anywhere else.

  • Proofread and edit

Proofreading and editing is the vital part of the email. If you are working, then it needs to be professional. You must ensure that the mail is written without any error. There should not be any spelling or grammar mistakes. Ensure that you proofread the mail carefully once it is written, and if there is any mistake, you should edit it before sending it. Otherwise, it will look unprofessional, and the person may not be able to understand what you have written in an email.


These are the few things that you should always keep in your mind while writing an email. If you ignore them, your email may look unprofessional, reducing your reputation among the attendees. 


Kisha Tucker is a journalist based in Singapore. He is also an awardee of multiple recognitions in the field of journalism.